Employee Services

Employee Services (ES)

We are dedicated to assist and guide you through employee-related matters and we have a dedicated team of employees that will provide you with the necessary tools and information to satisfy your human resource needs.

We thank you for visiting.

Separation

If you separating from the district, you are required to complete the request via Employee Self Services (ESS)

FAQs Pension, Benefits, and Compensation Status Change

Escrow

What is Escrow?

Questions or concerns about Escrow please email NPSCompensation@NPS.K12.NJ.US

The purpose of the Escrow program is to allow 10- and 11-month employees to set aside a percentage (10%) of your money from your paycheck to be paid out to you over the summer months on a 12-month pay schedule. (if you enroll this does not mean you are considered a 12 month employee).

This program is NOT for Per Diem and 12-month employees. There will be no exceptions to enroll post the deadlines for current employees and new hires as noted below. You must wait until open enrollment (May 1st to September 15th) to do so.

If you select a 12-month schedule you can choose from one of the two (2) pay options.

District employees who are currently on an Escrow pay option do not have to select each year unless the employee wishes to change the option or discontinue it.

The deadline for current employees is September 15th

Please note – You cannot participate if you are a Per Diem or 12-Month Employee.

All escrow deductions, regardless of option selected, shall be at a rate of 10% of your bi-weekly gross pay. Each year the deductions commence in October and run through May for a total of 16 deductions. Also, note the YTD amount for Escrow Deductions commencing with October through May is continuous; it doesn’t zero out at the start of the new year in January. The YTD balance reflected in June of each year is the total amount deducted for Escrow.

Once you select your option, you will not be able to change that option. You will only be allowed to discontinue. Any discontinuations that are requested throughout the year will be automatically refunded between one (1) to two (2) pay periods. Once you have selected an option you cannot change until the following school year. If you discontinue during the school year you can’t re-enroll until the next school year. If you are enrolled in the four (4) check option you can’t request for a one (1) check refund during the month of June, your refund will be processed on the first check in July.

No Exceptions and No other arrangements can be made.

Escrow Reminder

The Escrow Deductions to commence with the pay check of October 11, 2024 through May 23, 2025 (effective dates from 9/21/2024 through 05/16/2025).

To view the option you have selected, log into ESS (Employee Self Service). You will find the instructions attached.

The refund dates are as follows for the option you have selected:

One (1) check option effective Friday June 20, 2025
Four (4) check option effective July 18, 2025, August 1, 2025, August 15, 2025, and August 29, 2025

If you wish to discontinue, kindly do so through the ESS process. Selection change can only be updated during open enrollment May 1st through September 15th of each year.

Enrolling in the Escrow Program through ESS

Records Verification

The Office of Records and Verification (R&V) is responsible for storing and filing all Newark Board of Education personnel records, providing background check information and completing employment and income verification for active and inactive employees.

Changing Address Directions

Replacement Employee ID Card Policy and Procedure

Employees must complete their request via this Google link.

Note, you are required to sign in using your district email.

If you should have any questions or concerns; as always, feel free to contact us at Records Verification recordsverification@NPS.K12.NJ.US

Name Change Request Form

To complete a Name Change Request, please complete the form, and email to Records Verification recordsverification@NPS.K12.NJ.US A copy of your new social security card reflecting your new name is required with this form.

Name/Address Change Request Form

Employment Verification Vendor

Are you applying for credit, leasing or renting, financing a purchase, or applying for government services? If yes, we’ve made it easier for you to get proof of income or employment when you need it without calling HR.

We have partnered with The Work Number® from Equifax, which is a simple, quick, and more private way to help get your employment and income information to companies when needed. It’s available 24/7 so that you can get the decisions you need when you need them.

From now on when asked for proof of employment or income, just send them to:

The Work Number (FYI Our third party who processes verifications)

- 800-367-2884 M-F 8:00 am – 9:00 pm (ET)
- TTY- hearing impaired: 800-424-0253
- Employer Code: 33000

The Work Number for Employees

The Work Number for Verifiers

Compensation

NTU Employees only:

We thank you for your interest in the NTU Teachers Earned MA or PhD Guides, please be guided by the requirement and deadlines noted below. Any submission received post the deadlines will be updated for the next movement date, NO EXCEPTIONS. Kindly note once we receive the appropriate completed credentials an approval email will be sent acknowledging your movement date for either September or February. Below are links available from the NTU website. For more information regarding Movement to guides, information can be located on the NTU website link: NTU Contracts MOAs under the NTU Memorandum of Agreement dated August 9, 2019. Page5: ARTICLE XIV TEACHERS SALARY XIV.1.A. Performance Pay and B. Movement on Guides Article XIV Section 1.C

The teacher must have been awarded the Master or Doctor degree prior to July 1st of each school year for movement on September 1st and prior to December 1st for movement on February 1st. The degree must be from a duly authorized institution of higher education as defined in N.J.S.A. 18A:3-15.3. The degree must be in a field that is related to the teacher’s current or future aspiring teaching responsibilities or educational leadership as defined in N.J.S.A. 18A:6-8.5.

The following are ways in which you can submit your transcripts:

Employee can scan a legible electronic copy to the Transcripts Mailbox
Employee can request an official copy and have the University email them to the Transcripts mailbox
Employee has the option of mailing an official copy to:

Newark Board of Education
Human Resource Services – Floor 2
Attention: Jasmine Robinson – Transcripts Unit
765 Broad Street, Newark, NJ 07102

Here are the following deadlines for submission of transcripts:

September 1st, movement to the Earned Scale – deadline to submit transcript will be July 1st
February 1st, movement to Earned Scale – deadline to submit transcripts will be December 1^st

NTU Calendar Book 2024-2025
Calculation of salary

Discretionary Funds

FYI – Teachers, Nurses, and Academic Interventionists:

As per District policy, in order to be reimbursed in the amount of $150.00 for items that supplement and affect your work with pupils this school year, you will be providing your receipts to your location treasurer.

Please be guided by the Discretionary Fund Memo PDF below.