Employee Services (ES)
We are dedicated to assist and guide you through employee-related matters and we have a dedicated team of employees that will provide you with the necessary tools and information to satisfy your human resource needs.
We thank you for visiting.
Separation
If you separating from the district, you are required to complete the request via Employee Self Services (ESS)
FAQs Pension, Benefits, and Compensation Status Change
Escrow
What is Escrow?
Questions or concerns about Escrow please email NPSCompensation@NPS.K12.NJ.US
The purpose of the Escrow program is to allow 10- and 11-month employees to set aside a percentage (10%) of your money from your paycheck to be paid out to you over the summer months on a 12-month pay schedule. (if you enroll this does not mean you are considered a 12 month employee).
This program is NOT for Per Diem and 12-month employees. There will be no exceptions to enroll post the deadlines for current employees and new hires as noted below. You must wait until open enrollment (May 1st to September 15th) to do so.
If you select a 12-month schedule you can choose from one of the two (2) pay options.
District employees who are currently on an Escrow pay option do not have to select each year unless the employee wishes to change the option or discontinue it.
The deadline for current employees is September 15th
Please note – You cannot participate if you are a Per Diem or 12-Month Employee.
All escrow deductions, regardless of option selected, shall be at a rate of 10% of your bi-weekly gross pay. Each year the deductions commence in October and run through May for a total of 16 deductions. Also, note the YTD amount for Escrow Deductions commencing with October through May is continuous; it doesn’t zero out at the start of the new year in January. The YTD balance reflected in June of each year is the total amount deducted for Escrow.
Once you select your option, you will not be able to change that option. You will only be allowed to discontinue. Any discontinuations that are requested throughout the year will be automatically refunded between one (1) to two (2) pay periods. Once you have selected an option you cannot change until the following school year. If you discontinue during the school year you can’t re-enroll until the next school year. If you are enrolled in the four (4) check option you can’t request for a one (1) check refund during the month of June, your refund will be processed on the first check in July.
No Exceptions and No other arrangements can be made.
Escrow Reminder
The Escrow Deductions ….to commence with the pay check of October 13, 2023 through May 24, 2024 (effective dates from 9/23/2023 through 05/17/2024). To view the option you have selected, log into ESS (Employee Self Service). You will find the instructions attached.
The refund dates are as follows for the option you have selected:
» One (1) check option effective Friday June 21, 2024
» Four (4) check option effective July 19, 2024, August 2, 2024, August 16, 2024, and August 30, 2024
If you wish to discontinue, kindly do so through the ESS process. Selection change can only be updated during open enrollment May 1st through July 15th of each year.
Enrolling in the Escrow Program through ESS
Enrolling in the Escrow Program through ESS
Records Verification
The Office of Records and Verification (R&V) is responsible for storing and filing all Newark Board of Education personnel records, providing background check information and completing employment and income verification for active and inactive employees.
How to Change My Address
Replacement Employee ID Card Policy and Procedure
Employees must complete their request via this Google link.
Note, you are required to sign in using your district email.
If you should have any questions or concerns; as always, feel free to contact us at Records Verification recordsverification@NPS.K12.NJ.US
Employment Verification Vendor
Are you applying for credit, leasing or renting, financing a purchase, or applying for government services? If yes, we’ve made it easier for you to get proof of income or employment when you need it without calling HR.
We have partnered with The Work Number® from Equifax, which is a simple, quick, and more private way to help get your employment and income information to companies when needed. It’s available 24/7 so that you can get the decisions you need when you need them.
From now on when asked for proof of employment or income, just send them to:
The Work Number (FYI Our third party who processes verifications)
- 800-367-2884 M-F 8:00 am – 9:00 pm (ET)
- TTY- hearing impaired: 800-424-0253
- Employer Code: 33000
The Work Number for Employees
The Work Number for Verifiers
Compensation
NTU Employees only:
- The teacher must have been awarded the Master or Doctor degree prior to July 1st of each school year for movement on September 1st and prior to December 1st for movement on February 1st. The degree must be from a duly authorized institution of higher education as defined in N.J.S.A. 18A:3-15.3. The degree must be in a field that is related to the teacher’s current or future aspiring teaching responsibilities or educational leadership as defined in N.J.S.A. 18A:6-8.5.
The following are ways in which you can submit your transcripts:
- Employee can scan a legible electronic copy to the Transcripts Mailbox
- Employee can request an official copy and have the University email them to the Transcripts mailbox
- Employee has the option of mailing an official copy to:
Newark Board of Education
Human Resource Services – Floor 2
Attention: Jasmine Robinson – Transcripts Unit
765 Broad Street, Newark, NJ 07102
Here are the following deadlines for submission of transcripts:
- September 1st, movement to the Earned Scale – deadline to submit transcript will be July 1st
- February 1st, movement to Earned Scale – deadline to submit transcripts will be December 1st
